Look After Your Payroll, and Your Payroll Will Look after You
The decision to payroll outsourcing is either a standing policy or driven by a problem with the in-house process. It is therefore important to choose a provider who will work with you to ensure a smooth and efficient payroll service.
Your prospective payroll Service partner should be able to provide proven competence in the following areas:
For keeping abreast of complex and changing legislation.
For dealing with specific needs such as temporary staff, job sheets, electronic payments, employee messaging on payslips, a choice of delivery arrangements including payslip posting to home addresses. Look also for ease of data file transfer between systems to accommodate changes to your internal IT infrastructure.
To be able to handle any size of company so that as your business grows the provider will seamlessly continue to meet your requirements.
By providing detailed, tailored reports available in a choice of formats; for example, as hard-copy prints, online payslips, pdf files posted to the web or sent as data files. Payroll records archiving is also an increasingly common provision.
Establish how long the provider been in business and whether it is a dedicated payroll specialist. Check to see whether its staff holds accredited qualifications from the Institute of Payroll Professionals. Also, ensure that the provider has experience in your industry so that it can preempt and seamlessly resolve the challenges that may arise wherever possible.
Are costs easy to understand and do they represent good value? The lowest price may not deliver the most efficient or appropriate service and therefore may cost more over time. Make a point of establishing what the payroll set up costs will be and ask for a published list of other standard costs.
Choose a Payroll Service provider that offers real time support every working day of the month. You should also be able to have ease of access to a manager for possible problems or a periodic review of contract or service.
You should expect a payroll service to be able to offer a product range which takes account of your company’s size, complexity and the knowledge of your staff. Look for a range of options covering traditional bureau processing to fully managed payroll services including internet based payroll facilities.
Ascertain the extent to which this is available whether at payroll service or systems level and any additional costs involved.
A contract is essential. You should fully understand the service you can expect, for example, the timescales for processing the payroll and the return of reports and payslips.
A well run and compliant payroll is a sound investment. It allows managers and entrepreneurs to concentrate on their primary task of growing the business while also significantly contributing to employee morale.
Payroll Consultant works with a payroll provider which offers a range of payroll services for small and medium sized businesses. They are a firm believer in the competitive advantage to any business of superior customer service. They particularly enjoy the opportunity to discuss his client’s payroll service requirements with them to ensure they understand the options available as their staff and business needs change.